The extent to which your business succeeds and grows depends in large part on how you manage your data. Your data provides you with critical insights on how to reach and surpass your business goals. Customer information, intellectual property, and financial records are among the key data your company needs to safeguard. If you’re careless – leaving confidential information insecure or failing to reliably and effectively use your data backup – you can suffer severe, irrevocable financial harm.

Complacency leads to costly data backup problems

One of the worst mistakes companies make when it comes to backing up their data is to assume an attitude of complacency. For example, a recent article from IT Pro Portal discusses how employees will often neglect to check that their data backup methods work. If they back up their data on tape cartridges, for instance, they may not realize until they need to recover the data that a lot of it didn’t get stored properly or that the tapes were damaged or defective.

Companies may also act complacently about their data by sticking to the same data backup methods for years, regardless of how their data needs have changed. They may use the same backup method for all kinds of data, regardless of whether their data is critical or non-essential, or whether they would need to recover it immediately after an IT disaster or whether they could wait a few days before performing data restoration.

When asked “how much data can you afford to lose?” companies may not have clear answers. They may fail to understand the financial losses that they would suffer should they permanently lose their critical data or experience extended downtime because they can’t restore their data quickly enough.

Keeping your data backup methods up-to-date

Companies should regularly evaluate their data backup methods, testing them for effectiveness and changing them to meet new data needs.

For example, companies sometimes face new regulations that require them to store and back up their data using more secure methods, including devices protected with powerful encryption. To meet these regulatory standards, they may need to change the way they make copies of their data and store it.

Your company also needs to meet other data-related expectations. Nowadays, people expect immediate access to data, particularly critical data. If you experience an IT disaster or interruption in services, you need to quickly and seamlessly restore your data and get your business operations up and running again. Rapid data recovery and continuity help protect your company from financial damages and loss of trust from colleagues and customers.

Another reason companies can’t remain complacent about their data backup methods involves the challenge of accommodating an ever-expanding volume of data. Companies need to figure out where they’ll store their data, and ensure that their storage solutions are flexible enough to sustain a growing amount of data. They need to avoid keeping all of their data backups on one device or in one location; if that one device malfunctions, or if a disaster strike that one location, they could lose all of their data. They also need to accommodate new kinds of data: files of different sizes and various types, ranging from videos to entire databases.

Which data backup and storage solutions would work best for you? The answer depends on your company’s needs and budget constraints. The solutions you rely on will need to change over time, as new technologies emerge and you discover new ways to safeguard and manage your data. Businesses of all sizes, and across all industries, need to realize how much money they could lose if they mismanage their data and fail to back it up in effective, flexible, and reliable ways. Don’t hesitate to contact us for further advice and assistance.